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VEMA’s 2017 Light Vehicle Ordering Program

Image of clean and white VEMA-managed half-ton trucks and sedans as part of its Light Duty Vehicles available for short term rental vehicles in Manitoba

The 2017 Light Vehicle Ordering cycle is underway. This year the ordering format is comprised of —

  1. General Instructions for Ordering;
  2.  An Ordering Guide;
  3.  Four Light Vehicle Specification Catalogue;
  4.  Four new Request Form;
  5.  A list of common VEMA-installed options

If you are working on a managed computer connected to the Manitoba Government network, you have Adobe Reader XI (version 11). This will allow you to view, enter data into, or print the documents below.

  • If your computer is not on the Manitoba Government network, you may need to download Adobe Reader (free software from Adobe). (You may need your system administrator to assist you with installing software.)

To download and view the 2017 Vehicle Ordering Guide and Catalogues, do the following:

  1. Click your secondary (right) mouse button on this link.
  2. From the popup menu, choose Save Target As.
  3. In the file save dialog, pick your save in drive letter and folder location, then click Save.
  • The zip file is approximately 7 megabytes in size: it may take a few minutes for the download to finish.
  • Using Winzip or Windows Explorer, extract the contents of the zip file to a location of your choice.

To view the Ordering Guides,

  1. Click the Windows Orb, All Programs, Adobe Reader XI.
  2. In Adobe Reader, click File, Open.
  3. Browse to locate the desired catalog PDF.
  4. Click OK.

Vehicle Request Forms

To download the 2017 Vehicle Request Forms, follow similar steps as above, using this link.

Using the 2017 Vehicle Request Forms

The 2017 Vehicle Request forms are a series of Adobe Acrobat PDF forms, zipped. To fill out a request, perform the following tasks:

  1. Using Winzip or Windows Explorer, extract the document files to a location of your choice.
  2. In Windows Explorer, navigate to the location where you extracted the files.
  3. Double-click the file called general_instructions.pdf.
  4. Follow the steps in this document to complete your 2017 Request forms.

For more information, please e-mail Jeff Wood or phone (204) 945-3303.

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2016-2017 VEMA Fuel Discount Rating

One of the many services VEMA offers is the use of the VEMA Fuel Card. This fuel/credit card does more than make purchasing fuel easy, it also gives our customers access to negotiated discounts from fuel vendors across Manitoba. Where your drivers purchase fuel affects how much of a discount is realized.

The following is a ranking of fuel vendors by discount offered for the 2016 and 2017 calendar years. Your drivers are encouraged to use the top-ranked fuel vendors whenever possible to minimize fuel costs to your organization.

The reduced fuel prices will not be seen at the pumps as we receive the discount when the fuel vendor bills us for your vehicles’ fuel charges. The discounted amount is the amount that appears on your monthly fuel billing.

Please remind drivers that personal rewards received (eg. Cash Rebates, Air Miles, Petro Points, etc.) at these vendors are not permitted.

(1 is best, 6 is lowest)

Fuel Vendor Ranking
Domo 1
Petro Canada 2
Shell 2
Coop 4
Esso 5
Fas Gas 6

PLEASE SHARE THIS INFORMATION WITH YOUR DRIVERS

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E85 Fuel Has Been Discontinued

Graphic illustration to show how the 1999 CEPA pollution prevention act impacts Canadians, the environment, and the economy

Late last fall Husky Energy discontinued supplying E85 fuel in Manitoba as well as other
provinces in western Canada due to new Renewable Fuel Regulations under the Canadian
Environmental Protection Act (CEPA). As a result, VEMA is no longer able to provide E85 fuel at our 1550 Dublin Avenue site in Winnipeg.

VEMA will continue to seek out sources of E85 fuel. However, as a convenience for you, E10 fuel will be available at the 1550 Dublin Avenue site later this month. Your VEMA fuel card can be used at this location.

We apologize for this inconvenience. If you have any questions, feel free to contact Sean
Savage at (204) 781-7092 or by email at sean.savage@gov.mb.ca.

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Fuel Reward Programs

Image of gas pump and wad of cash to show fuel rewards and the rules on how to use them with VEMA

VEMA has been asked to remind drivers about the implications of using the purchasing power bestowed upon them by the government to obtain personal gain.

Fuel reward programs are incentives that fuel vendors use to encourage customers to purchase their products by giving the customers something “free” in return for their patronage (like flights, cash or products). Examples include Air Miles, Petro Points, CAA dollars and CO-OP dividends.

The use of personal reward cards or accounts to collect patronage points while purchasing fuel and/or supplies for a vehicle conducting government business is considered inappropriate. VEMA suggests that fuel reward program incentives should be declined whenever fuel is being purchased for a vehicle conducting government business.

This suggestion is supported by the following policies:

  • The Conflict of Interest Policy for Manitoba Government employees states that “employees are expected to place the public interest first in carrying out their duties. Part of protecting the public interest involves avoiding or effectively resolving conflict of interest situations where private or personal interests influence, or appear to influence, the performance of their duties and responsibilities. Ultimately, these situations must be resolved in favour of the public interest.” (Civil Service Commission Policy Manual, 3.2.1 Conflict of Interest.)
  • The general provisions of the Conflict of Interest Policy also states that “employees must not, directly or indirectly Undertake outside employment, a business transaction or other private arrangement for personal profit or have any financial or other personal interest that is, or may appear to be in conflict with the performance of their duties” (Civil Service Commission Policy Manual, 3.2.1 Conflict of Interest).

In addition, the General Manual of Administration states “Employees shall not accept any gift or other consideration from any person with whom he or she is conducting (or has conducted) government business, other than one of a token nature with limited value” (General Manual of Administration, PP-30-05, pages 98 and 99.)

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Portable Gas Container Precautions

Image of gas container and exclamation mark to show warning about what to do when filling portable gas containers

Do you know what precautions you should take when filling up a portable gas container?

Here are 5 things to remember if you use portable gas containers:

  1. According to the Provincial Fire Code, the only portable containers you can dispense gas into must be CSA or ULC approved.
  2. Gas expands as it warms. When filling a portable container, remember to leave an air space of about 5% just in case the gas expands.
  3. Do not fill any container while it is inside a vehicle, a vehicle’s trunk, pick-up bed or any surface other than the ground. Fumes could collect posing a serious fire threat. When a container is sitting on a non-grounded surface, like a plastic liner in the back of a truck, it is possible to have a static spark ignite the gas fumes. Remove the approved container from the vehicle and place it on the ground and away from the vehicle before filling.
  4. Keep the nozzle in contact with the container during filling. This lessens the chance of a spark occurring between the nozzle and the container.
  5. Never engage a latch-open device (these are found on pumps where you don’t have to hold the nozzle) to fill a portable container. This type of container does not generate sufficient back pressure to turn off the pump.

Please remember these safety procedures when dispensing your own fuel into portable containers.

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Reducing Fuel Consumption

Image of gas pump and checklist for VEMA fuel consumption checklist tips

Managing thousands of vehicles and equipment means managing a very large quantity of fuel. The ever-rising cost of fuel has the potential of driving up vehicle operating costs. To help reduce gas consumption, Vehicle and Equipment Management Agency (VEMA) suggests the following be considered:

  • Check out our Preferred Fuel Vendors list for maximum cost savings.
  • Have the right vehicle for the job. Sometimes a compact vehicle can perform the task as easily as a full size vehicle. VEMA can assist with the specification.
  • Promote pooled vehicle use within and between organizations. Why have three vehicles travel to a job site when two will do?
  • VEMA can supply exception reports to assist departments monitor abnormal fuel consumption. Poor vehicle condition or poor driving habits can be identified.
  • Keep your vehicle well maintained. VEMA’s Preventive Maintenance Program will assist with this important aspect.
  • Discuss with VEMA the installation of mesh tailgates, where applicable, to reduce drag and increase fuel efficiency.
  • Determine if benefits are available through the use of alternate fuels such as natural gas, propane, or diesel. VEMA can assist with this decision.
  • Think about other ways to conserve fuel and forward ideas to your Vehicle Coordinator and/or VEMAinfo@gov.mb.ca.
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Update on Anti-lock Braking Systems

Anti-lock Braking systems were developed to reduce skidding and maintain steering control when brakes are used in an emergency situation.

However, cars with anti-lock brakes are up to 65% more likely to be in fatal crashes than cars without them, says a recent US study. It appears that the problem isn’t with the technology, it’s poor driving habits and lack of driver awareness on how the brakes operate. Driver who rely on technology instead of better driving habits to improve safety are driving down a dangerous road.

Since much of the problem stems from lack of awareness of how to use the brakes, education is needed. Here are Manitoba Safety Council tips on operating ABS-equipped cars:

  • In an emergency situation, apply your brakes hard and stay on them. The more pedal chatter the better.
  • Don’t pump your brakes. Pumping is for standard brakes. It completely robs ABS brakes of their effectiveness.
  • Remember that ABS brakes do not help you stop quicker under most conditions. They do help you maintain steering control during braking so you can veer around obstacles.
  • The general rule of thumb is that if you have to avoid an obstacle, veer to the right. This way, you avoid oncoming traffic.
  • Don’t become an over-confident driver because you have ABS. Drive prudently as you always should.

Anti-lock brakes are designed to keep cars from going into a skid when the brakes are applied in an emergency. Designed to allow the driver steering control, ABS brakes work by automatically actuating the brakes on and off during emergency stops. They are effective in helping drivers avoid accidents.

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Important Preventive Maintenance Program Update

VEMA continually looks for ways to improve its services to you. Now, we have adjusted our Light Division Preventive Maintenance Program to be more in tune with current manufacturer’s guidelines.

Due to improved vehicle standards, newer vehicles do not need to be serviced as frequently. Our updated Light Duty Preventive Maintenance schedules will save you time and money. It will also help to ensure you receive maximum performance and dependability from your VEMA vehicle.

These schedules come into effect on September 3, 2013. Our new PM Schedules are Adobe PDF documents. You may need your system administrator to download and install Adobe Reader for you.

When bringing a VEMA vehicle to a vendor for service or repairs, please remind the vendor to call VEMA for authorization prior to any work being started.

If you have any questions about the improved Preventive Maintenance Program, please e-mail VEMAPM@gov.mb.ca.