The VEMA 2021-2022 Annual Report is now available.
VEMA has launched a new Service Appointment Scheduler allowing you to book your service appointments online. PM1 services, seasonal tires changeover and tire repairs can be pre-booked using our new online calendar.
Over time, more services will be added to the calendar.
To see our new Service Appointment Scheduler, please visit: http://www.vema.gov.mb.ca/service-appointment-scheduler
Click here for the PDF version.
Effective April 1, 2021, as a result of deductible rate changes by MPI, the new Basic Autopac deductible for all passenger vehicles has increased to $750.
New deductible options are in place, so that comparable coverage is available for comparable cost. Most customers can maintain similar deductible coverage for a similar price, with the exception of the previous $100 deductible, which will no longer be available.
Deductible options are available at levels of $500, $300 and $200. There are two $200 options: The $200 Plus level includes waivers for glass repair, vandalism, theft and collision with an animal, while the $200 Standard deductible has waivers for theft and collision with an animal.
Some deductible options allow for the deductible to be waived in certain circumstances. Please see the PDF for details.
HOW DOES THIS AFFECT YOU?
- Customers will not see any change to currently assigned units until after the October 1, 2021 renewal.
- The new deductibles will be applied to any units acquired by customers after April 1, 2021.
- Only the $750 deductible is available for Ambulances and Limited Use Commercial vehicles.
For the PDF version, please see: 2021 MPI Deductible Changes (PDF, 154 KB)
For more information, please contact Krista Trapp at (431) 277-2734.
Manitoba Government MASTERCARD (One card only per unit)
To make purchasing fuel and other small operating expenses easy for drivers all vehicles under a Fleet Management Service Agreement include the use of one Manitoba Government MasterCard credit card per vehicle. The Manitoba Government MasterCard is equipped with a chip and PIN and allowed only four incorrect PIN attempts. They will be blocked after four incorrect PIN attempts. If you are using a Manitoba Government MasterCard, all bills will be sent directly to VEMA for payment.
Q. Can I use the tap feature?
A. You cannot use the tap feature on the Manitoba Government MasterCard. The PIN will need to be entered for each transaction.
Q. I forgot my PIN and have exhausted my four PIN attempts, what do I do?
A. The PIN cannot be reset. If you forget your PIN, a new Manitoba Government MasterCard may need to be issued. Please contact your vehicle coordinator.
Allowable Charges – Buying and Operating Supplies
You can use your Manitoba Government MasterCard to purchase all fuel and minor operating supplies. Non-fuel purchases cannot exceed $25 without pre-authorization from VEMA. Please call VEMA to arrange pre-authorization.
Q. Can I use my Manitoba Government MasterCard to purchase a car wash?
A. Yes. If the value of the car wash is less than $25. If you are taking your vehicle for a thorough cleaning (shampoo rugs and detail), do not use the Manitoba Government MasterCard, ask the facility to call VEMA for pre-authorization and a PO number.
Q. Can I use my Manitoba Government MasterCard for purchasing windshield washer fluid and oil?
A. You can charge any top up fluids such as windshield washer fluid and oil or small auto related items such as bulbs. Battery purchases and Oil changes are not to be charged to the Manitoba Government MasterCard. Ask facility to call VEMA to arrange pre-authorization and a PO number for any service work or large auto related purchases such a battery.
Replacing Lost or Stolen Cards
If lost or stolen, contact VEMA and your vehicle coordinator immediately.
Q. Is there a cost associated with replacing a Manitoba Government MasterCard credit card and how quickly can it be replaced?
A. Coordinators have two options to choose from for a credit card replacement.
Option 1: Standard – 14 to 18 days wait at no cost.
Option 2: Rush – 5 to 8 days wait at a cost of $75 per card.
Q. I am at the fueling station and I’ve just realized I’ve lost my Manitoba Government MasterCard, after I’ve fueled up my vehicle. What do I do?
A. You are responsible for payment. Through your coordinator VEMA will reimburse you. Send a copy of your receipt along with your completed MB Expense claim form signed by your supervisor with all information including your Unit and Plate number directly to your Coordinator.
Q. Can I use my Manitoba Government MasterCard to pay for another unit in my department’s fuel if they forgot or lost theirs?
A. No. Most Manitoba Government MasterCards are unit specific. VEMA units are assigned their own Manitoba Government MasterCard. If it is misplaced or lost and they are at the same station as you, they will still have to pay for the fuel themselves and be reimbursed by VEMA through the Coordinator using a MB Expense claim.
Q. My organization has two VEMA vehicles that we share among several drivers. Can I use the same Manitoba Government MasterCard to buy fuel for both vehicles?
A. No. VEMA owned or managed units will have received one unit specific Manitoba Government MasterCard.
Personal Rewards and Accounts
Q. Can I use my Personal Rewards Cards and Accounts?
A. No. Manitoba Government MasterCard cannot be used in conjunction with personal reward incentives.
Buying Fuel in the United States
Q. Can I use my Manitoba Government MasterCard to purchase fuel or anything else in the United States?
A. Authorization is required. Contact your vehicle coordinator for US travel.
Please click to view the pdf about Sanitizing your Vehicle
This policy applies to the installation and utilization of AVL devices and to all employees who use VEMA vehicles and/or are responsible for VEMA vehicle administration, system administration and use of data collected.
VEMA has made a change to its Light Division Preventative Maintenance Program for all vehicles that are equipped with diesel engines.
In order to be more aligned with the manufacturer’s schedule, we have increased the PM1 service from 6,000 kms to 12,000 kms. The PM1 service interval will remain at 8 months.
The PM1 is the only maintenance that has been changed on this program.
We are in the process of reviewing our Light Division Preventative Maintenance Program for gas engines, and will keep you updated with these changes.
For the PDF Version, click here
This video is an explanation of how VEMA determines Unit Numbers.
You’ll learn about :
- The origin of numbering a unit;
- Challenges faced with the old numbering system;
- The new system;
- What the different parts of a VEMA Unit Number mean;
If you have any questions, please don’t hesitate to contact us
Late last fall Husky Energy discontinued supplying E85 fuel in Manitoba as well as other
provinces in western Canada due to new Renewable Fuel Regulations under the Canadian
Environmental Protection Act (CEPA). As a result, VEMA is no longer able to provide E85 fuel at our 1550 Dublin Avenue site in Winnipeg.
VEMA will continue to seek out sources of E85 fuel. However, as a convenience for you, E10 fuel will be available at the 1550 Dublin Avenue site later this month. Your VEMA fuel card can be used at this location.
We apologize for this inconvenience. If you have any questions, feel free to contact Sean
Savage at (204) 781-7092 or by email at firstname.lastname@example.org.
VEMA has been asked to remind drivers about the implications of using the purchasing power bestowed upon them by the government to obtain personal gain.
Fuel reward programs are incentives that fuel vendors use to encourage customers to purchase their products by giving the customers something “free” in return for their patronage (like flights, cash or products). Examples include Air Miles, Petro Points, CAA dollars and CO-OP dividends.
The use of personal reward cards or accounts to collect patronage points while purchasing fuel and/or supplies for a vehicle conducting government business is considered inappropriate. VEMA suggests that fuel reward program incentives should be declined whenever fuel is being purchased for a vehicle conducting government business.
This suggestion is supported by the following policies:
- The Conflict of Interest Policy for Manitoba Government employees states that “employees are expected to place the public interest first in carrying out their duties. Part of protecting the public interest involves avoiding or effectively resolving conflict of interest situations where private or personal interests influence, or appear to influence, the performance of their duties and responsibilities. Ultimately, these situations must be resolved in favour of the public interest.” (Civil Service Commission Policy Manual, 3.2.1 Conflict of Interest.)
- The general provisions of the Conflict of Interest Policy also states that “employees must not, directly or indirectly Undertake outside employment, a business transaction or other private arrangement for personal profit or have any financial or other personal interest that is, or may appear to be in conflict with the performance of their duties” (Civil Service Commission Policy Manual, 3.2.1 Conflict of Interest).
In addition, the General Manual of Administration states “Employees shall not accept any gift or other consideration from any person with whom he or she is conducting (or has conducted) government business, other than one of a token nature with limited value” (General Manual of Administration, PP-30-05, pages 98 and 99.)